Workflow Types & Patterns

Aptiwise supports a comprehensive range of workflow patterns designed to handle various business approval scenarios. This guide showcases the different types of approval flows with visual Mermaid diagrams and real-world examples.

🏗️ Core Workflow Components

Step Types

Learn about the fundamental building blocks of Aptiwise workflows:

• Decision Steps - Binary and multi-outcome approval scenarios
• Conditional Routing - Intelligent routing based on form data and business rules
• Parallel Approval - Multiple approvers working simultaneously
• Automatic Processing - System automation and integrations
• Notifications - Stakeholder awareness and communication

Real-World Examples

Explore complete workflow implementations:

• Expense Approval - Employee expense reimbursement process
• Purchase Requests - Procurement and purchasing workflows
• IT Equipment - Technology asset management
• Leave Requests - Time-off approval processes

Advanced Features

Master sophisticated workflow capabilities:

• Form Integration - Dynamic forms and field types
• SLA Management - Timeouts, escalation, and compliance
• Multi-Company - Enterprise-level multi-tenancy
• Analytics - Performance metrics and insights

🚀 Quick Start Guide

Choose Your Workflow Pattern

🎯 Implementation Patterns

Expression Syntax

Aptiwise supports sophisticated conditional expressions for intelligent routing:

# Amount-based routing
conditions: "amount > 10000"

# Department-specific logic
conditions: "department == 'engineering'"

# Complex multi-criteria
conditions: "amount > 50000 and urgency == 'critical'"

# List membership
conditions: "category in ['equipment', 'software']"

Dynamic Role References

Leverage organizational hierarchy in your workflows:

# Reference user's direct manager
approver: "${requestor.manager}"

# Reference department head
approver: "${requestor.department_head}"

# Reference supervisor
approver: "${requestor.supervisor}"

📊 Getting Started

1. Choose a Step Type - Start with decision steps for basic approvals
2. Add Conditional Logic - Implement smart routing based on your business rules
3. Configure Forms - Design dynamic forms that collect the right data
4. Set Up SLAs - Define timeouts and escalation rules
5. Monitor Performance - Track metrics and optimize your processes

🔧 Technical Resources

• Syntax Reference - Complete ApprovalML YAML specification
• API Documentation - Integration endpoints and webhooks
• Examples Repository - Sample workflows for common scenarios
• Best Practices - Optimization guidelines and patterns

Ready to build your first workflow? Start with our Decision Steps guide for the fundamentals, or jump directly to a real-world example to see complete implementations in action.